Friends of the German School Charitable Trust Virtual Christmas Market 2025
VENDOR TERMS OF SERVICE AND CONDITIONS FOR ALL VENDORS
1. Application Deadline
The application deadline for all vendors is Friday, October 10, 2025 (form and registration fee required). Vendors will be approved or rejected at the discretion of the FRIENDS of the GISW.
2. Event Schedule
The Christmas Market will take place on Saturday, December 6, 2025.
Vendor space inside the school is limited. Early submission of applications is strongly encouraged. Space is assigned by the FRIENDS and may not be transferred or shared without prior approval
6. Vendor Responsibilities
The application deadline for all vendors is Friday, October 10, 2025 (form and registration fee required). Vendors will be approved or rejected at the discretion of the FRIENDS of the GISW.
2. Event Schedule
The Christmas Market will take place on Saturday, December 6, 2025.
- The event begins at 11:00 am and ends at 5:00 pm.
- All vendor tables and booths must be fully set up by 10:35 am.
- Vendors may not dismantle their booth before 5:00 pm without prior approval.
- The participation fee is due at the time of application.
- The fee for one (1) table (30" W x 72" L) is $55.00.
- The fee for two tables is $135.00 (maximum of 2 tables per vendor).
- Vendors must pay 30% of their onsite (day-of-event) revenue in cash to the FRIENDS (current FRIENDS members pay 20%).
- Due to issues with returned checks in the past, checks will not be accepted.
- Payment by credit card is possible; however, a 2% processing fee will be applied.
- No refunds will be issued if a vendor does not attend the Christmas Market.
- The fee for one (1) table (30" W x 72" L) is $55.00.
- The fee for a second table is $135.00 (maximum of 2 tables per vendor).
- Online: Due to increased transaction fees from SQUARE, online payment fees have been adjusted. Payment can be made also vis Zelle, please contact us directly at [email protected]
Vendor space inside the school is limited. Early submission of applications is strongly encouraged. Space is assigned by the FRIENDS and may not be transferred or shared without prior approval
6. Vendor Responsibilities
- Setup & Cleanup: Vendors are responsible for setting up and dismantling their own tables/booths. All areas must be left clean and free of trash at the end of the event.
- Decorations: Vendors may decorate their space but must not use nails, staples, or materials that could damage school property. Decorations must comply with fire and safety regulations.
- Supplies & Equipment: Vendors must provide their own table coverings, extension cords, display racks, and any other necessary supplies. The FRIENDS will provide only the table(s) rented.
- Prohibited Items: Vendors may not sell illegal items, counterfeit goods, alcohol, tobacco, weapons, or any items deemed inappropriate by the FRIENDS or the school administration.
- Permits & Licenses: Vendors are responsible for obtaining any permits, licenses, or health department approvals required for their products (e.g., food vendors).
- Liability: The FRIENDS of the GISW and the school are not responsible for any lost, stolen, or damaged items belonging to vendors. Vendors are encouraged to carry their own insurance.
- Conduct: Vendors must conduct themselves in a professional, respectful manner. The FRIENDS reserves the right to remove any vendor whose conduct is disruptive, unsafe, or inappropriate.
- Indemnification: Vendors agree to indemnify and hold harmless the FRIENDS of the GISW and the school from any claims, damages, or expenses arising from participation in the Christmas Market 2025.